Sometimes you need to deliver critical information without the typical meeting disruptions - side conversations, irrelevant objections, or off-topic contributions that derail your message. This format ensures your presentation reaches everyone clearly and efficiently, with participants joining as listeners rather than active contributors.
1. Create the Meeting
- Schedule a new Teams meeting in your calendar
- Add all participants to the invite
2. Configure Meeting Options
- Open the meeting in your calendar
- Click "Meeting Options" (opens web page)
3. Set These Controls
Who can bypass the lobby: Only me
Who can present: Only me
Allow mic for attendees: Off
Allow camera for attendees: Off
Allow chat in meeting: Off
Q&A: On
The visual version look like this:
4. Execute the Meeting
- Join 5 minutes early
- Admit participants from lobby in batches
- Start presenting - they can only watch and listen
- Participants cannot unmute, turn on camera, or chat
- Questions: Participants click the "Q&A" button in their toolbar to submit questions